Preparing a production brief for an export plush order

A good order pack gives everyone the same reference. Designers, purchasing staff, inspectors and receiving teams should not have to reconstruct the requirements from scattered messages.

Design information

Include a style code, front and back views, key details, dimensions and the measurement method. Identify colours, embroidery or printing positions and accessories. If a physical sample is the reference, record its version and any permitted changes.

Material information

Describe the approved fabric, filling, embroidery thread and decorative parts clearly enough for comparison. Add buyer or market requirements relevant to the materials. Agree who can propose and approve substitutions, and how any additional checks will be determined.

Labels and packing

Provide approved artwork for sewn labels, hangtags and packaging. If barcodes are used, establish who supplies the data and how printed samples will be checked. Specify carton quantities, style separation and external identification. For multiple delivery points, list quantities by destination.

Quality and handover

Record quantities per style, sample approval milestones, expected handover, inspection criteria and responsible contacts. A manufacturing specification is different from shipping or customs documentation; the relevant parties should agree the latter separately for the shipment.

When contacting Phat Dat, collect the information in one shared package with a clear version number. A concise, consistent brief is more useful than a large set of conflicting documents.